Calendar Butler
Standard
Hosted
We run Calendar Butler for you, you start right away.
- Where the data lives
- On our servers in Germany
- Start
- In under 15 minutes
- Price
- From €99 per seat per year
For consulting firms and companies with external experts
Keep all calendars in sync. Turn time sinks into billable hours.
Most consultants spend about 15 minutes a day syncing their calendar. That is 55 hours a year. Calendar Butler takes that over.
- No API access needed
- No client data
- Live in under 15 minutes
One consultant, one day
8:009:0010:0011:0012:0013:00
Copying calendar entries
Client A: Workshop
Copying calendar entries
Client B: Review
Copying calendar entries
Calendar Butler
Agg. copying time can be used for
Support salesJoin sales meetings as the technical expert
Deliver projectsMore work for existing and new clients
Try something newCreative energy, no longer lost to upkeep
What it costs you today
At consultants and minutes of manual calendar syncing per working day:
4.7 FTE
paid for, but not spent on client work.
8,250 hours a year
One tile = 1 FTE.15 minutes × 220 working days = 55 hours per consultant per year.150 consultants × 55 hours = 8,250 hours a year.8,250 hours ÷ 1,760 hours (1 FTE: 220 working days × 8 hours) = 4.7 FTE.
How it works
One email address. No integration project.
The entire sync runs exclusively through email: simple, robust, and without you having to worry about anything.
STEP 1
The invite comes in
You simply forward the invitation to your Calendar Butler as usual, or add it directly as a participant.
STEP 2
It reduces it to a block
It only reads out what it actually needs to reliably sync the event, and creates a completely new invitation from that. The original invitation is deleted immediately.
STEP 3
It syncs everywhere
The new invitation automatically goes out to all your linked calendars, for a single event or a recurring one. Reschedules and cancellations are taken care of independently.
What comes in
Your invitation
- Time
- Date
- Names
- Email addresses
- Event titles
- Attachments
Calendar Butler never reads or processes names, email addresses, event titles, or attachments.
What goes out
An anonymous block
- Time
- Date
Nothing else ends up in your other calendars.
Takes care of data protection and IT compliance for you
Simply reserves your appointments in all your calendars
Needs no API access or other critical interfaces
Keeps your and your clients' data always secure
Client IT and compliance
Your clients' security questionnaire answers itself.
Calendar Butler never touches a client system. Whatever your clients' IT, security or procurement teams ask, the answer is short. And it is the reason your consultants may use it at all.
Your client's IT security questionnaire
Already answered
Does the tool need API access to our calendars?No
Does it read names, titles or attachments?Never
Is software installed on our systems?No, web-based admin
Where is the data processed?Germany
GDPR compliant?Yes
Can we run it ourselves?On-premises available
Answers refer to the Hosted model. Dedicated and On-Premises on request.
Rollout
Nothing to install. Live in under 15 minutes.
Everything is set up and managed in the browser. Your IT has nothing to do.
1 – Team setup
Activate your whole team by CSV upload and invite everyone with a single click. Then lean back: follow the rollout in the admin dashboard.
2 – Individual settings
Every consultant links the client calendars with a simple email confirmation. Individual subject lines anonymize each client completely.
3 – Simply work
Every consultant forwards appointments to their own Calendar Butler address. They are reserved in all linked calendars with an anonymous subject, nothing else.
Corporate features
Built for the whole team.
Capacity without limits
- Unlimited calendars
- Link as many calendars as each seat needs.
- Unlimited syncs
- Send unlimited invites, reschedules or cancellations.
- Future Sync
- One-click sync of future appointments into a new calendar.
Rollout and adoption
- Team onboarding
- Onboarding workshop for an optimal adoption rate.
- Admin onboarding
- Onboarding to ensure a hassle-free technical start.
- Best Practice Guide
- Access the experience of the entire user community.
Operations and administration
- Admin dashboard
- Overview of all seats, usage, syncs and real-time reporting.
- Flexible billing
- Pay by invoice or credit card, whatever works for your finance team.
Where our clients work
Trusted where compliance matters most
Calendar Butler is designed specifically for the collaboration between large companies and external professionals. Its users work for companies such as these:
What people who use Calendar Butler say
That's exactly what I needed. Shut up and take my money 😉
It's so easy. I don't have to spend ages setting that much up. You can basically start working right away.
Awesome! It solves such an annoying problem, and no AI involved.
Calendar synchronization is such an annoying problem. If you hadn't invented your tool, I wouldn't know how to solve it.
Why it exists
I've been in project work for about 20 years, and I can't count how often I wished for a solution like Calendar Butler. There was no other way: I simply had to build it myself!Stephanie Selmer, Organizational Developer
Pricing
Time to payback for consultants:
11 working days
until Calendar Butler has paid for itself. The cost of 390 hours, valued at an internal rate of € per hour, is set against 8,250 hours given back.
15 minutes × 220 working days × 150 consultants
= 8,250 hours given back per year.150 consultants × €169 (Hosted, tiered price)
= €25,350 annual cost ÷ €65 internal hourly rate
= 390 hours equivalent.390 ÷ 8,250 × 220 working days
= 10.4, rounded up to 11 working days until payback.
= 8,250 hours given back per year.150 consultants × €169 (Hosted, tiered price)
= €25,350 annual cost ÷ €65 internal hourly rate
= 390 hours equivalent.390 ÷ 8,250 × 220 working days
= 10.4, rounded up to 11 working days until payback.
- 3 to 9€299
- 10 to 24€269
- 25 to 49€229
- 50 to 99€199
- 100 to 249€169
- 250 to 499€139
- 500 to 999€119
- 1,000+€99
Prices per seat per year for Hosted, plus VAT. Dedicated and On-Premises on request.
Start directly
Start your team directly.
Hosted runs on our servers in Germany and is ready in under 15 minutes. You choose the number of seats at checkout.
Dedicated, On-Premises or questions?
Book a callHosted
from €99per seat per year
Plus VAT.
Start directly and try free for 30 days- ✓ Onboarding workshop for your team
- ✓ Onboarding for your administrators
- ✓ Best-practice guide
- ✓ Tiered price: the more seats, the cheaper
Operating models
You decide where Calendar Butler runs.
Hosted Dedicated
We operate it on a server set up exclusively for your company.
- Where the data lives
- On a dedicated server that nobody shares with you
- Start
- By arrangement
- Price
- On request
On-Premises
Calendar Butler runs entirely in your self-operated environment.
- Where the data lives
- Exclusively with you
- Start
- By arrangement
- Price
- On request
FAQ
Frequently asked questions
Working with the Calendar Butler
Is any sensitive appointment data stored?
No. Only time and date are processed. Meeting content, attendees and locations are never transmitted or stored.
Do our clients need to share their calendar data with us?
No. Each consultant links only their own calendars. Clients are never asked to grant access to anything.
Can Calendar Butler also run in our own environment?
Yes. Besides Hosted, there is Hosted Dedicated, with a server of its own for your company only, and On-Premises, where Calendar Butler runs entirely in your self-operated environment. See the operating models →
Setup
What happens to invitations we receive?
They're read once, to extract time and date, and are never stored or forwarded beyond that.
Does our clients' IT department need to approve this?
No API access is ever requested, so there's nothing for a client's IT team to approve or reject.
How quickly is our team ready to go?
In under 15 minutes. There is nothing to install, administration is purely web-based: you activate the account and make a few company-wide settings.
Pricing and onboarding
What does Calendar Butler cost for companies?
In the Hosted model, the price per seat per year drops with team size, from €299 for 3 to 9 seats down to €99 from 1,000 seats. VAT is added. Dedicated and On-Premises are available on request.
What is included in the onboarding?
An onboarding workshop for your team, an onboarding for your administrators for a smooth technical start, and the best-practice guide with the experience of the entire user community.
How does billing work?
By invoice or credit card, whichever suits your finance team best.
Features
What is Future Sync?
Future Sync automatically carries your existing upcoming appointments into a newly linked calendar. It counts as a single sync, regardless of how many appointments you sync.
What's included in the admin dashboard?
Real-time reporting on adoption and usage across your team, without ever showing appointment content.